Privacy Impact Assessments

Privacy Impact Assessments

What is a Privacy Impact Assessment

A PIA is an analysis of how information in identifiable form is collected, stored, protected, shared, and managed. The purpose of a PIA is to demonstrate that System Owners and developers have incorporated privacy protections throughout the entire life cycle of a system.

PIA Resources

Privacy Impact Assessments by Line of Business

The Office of Management and Budget mandates that we publish our lists of Privacy Impact Assessments (PIA's) on our web site.


Here you'll find Privacy Impact Assessments for Automated Systems (PIA), Non-system Projects, and Information Collections. We've grouped the PIAs by HUD Line of Business (LOB), and have provided the personal identifiable information (PII) status for each PIA.

You'll find the Assessments by first selecting one of the lines of HUD business below. Next, select either the System, Non-system, or Information Collection to view the full PIA.

PIAs for Information System containing no PII are filed on HUD's internal Cyber Security and Assessment Management System.

 

System Title
System
Code
FY Approved
Community Planning and Development
Title V BRAC

C381

FY22

CGMS

P209

FY22

HEROS

C04H

FY23

Grant Management Process (GMP) PIA

C07A

FY23

Disaster Recovery Grant System (DRGR)
C08A
FY21
Electronic Special Needs Assistance Programs System (eSNAPS)
C38
FY21
Integrated Disbursement and Information System (IDIS)
C04
FY21
HUD Sharepoint Server
D100
FY21
Public and Indian Housing/Real Estate Assessment Center
FEMA-HUD Data Exchange (FHDE)

P296

FY23

One Stop Customer Service (OSCS)

P091A

FY23

National Standard for the Physical Inspection of Real Estate (NSPIRE)

P323N

FY23

Collaborative Quality Assurance Tracking Tools (CQATRK)

P321D

FY22

PIH Staffing (PIHSTF)

P321E

FY22

Quality Assurance Tracking System (QATS)

P321B

FY22

PIH Information Center (PIC) Error Dashboard SharePoint Website

D110

FY22

Energy & Performance Information Center (EPIC)

P279

FY23

Document Repository Organizational Portal (DOP) SharePoint Site

D110

FY23

Exe​cutive Compensation Submission (EXCOMP) Web Portal - APEX Application

P321H

FY22

Technical Review Database Adjustment (TRDBA)

P321G

FY22

Physical Inspection Training Learning Management System (LMS)

P345

FY22

Enterprise Income Verification (EIV) System

P181

FY22

Enterprise Voucher Management System (EVMS)
P319
FY21
Grants Evaluation Management System
P323D
FY21
Interagency Housing Alignment Portal (IHAP)
P321A
FY21
HCV Inspection Demonstration System (HCVID) / NSPIRE
P323E
FY21
Native Advantage (NTV)
P323I
FY21
Operating Fund System (OpFund)
P321
FY21
Physical Assessment Subsystem (PASS-R)
P109
FY21
Correspondence Management Tool (CMT)
D110
FY21
Inventory Management System/ Public Housing Information Center
P113
FY23
Housing
Southeast Account Executive Portfolio Assignments Power BI Dashboard 

D110

FY22

Southeast Region Operations Division SharePoint Website 

D110

FY22

Housing Counseling Program - Application for Approval as a Housing Counseling Agency

D110

FY22

Housing Counseling Federal Advisory Committee Application - Storage - SharePoint Website

D110

FY22

Computerized Homes Underwriting Management System

F17

FY22

Housing / Single Family Insurance Operations Division Shared Drive

P209

FY22

Loan Applications Management System

P292

FY22

Credit Alert Verification Reporting System (CAIVRS)

F57

FY21

Active Partners Performance System (APPS)
F24P
FY20
Asset Disposition and Management System (ADAMS)
P260
FY22
Capital Needs Assessment Tool 
P282
FY21
Debt Collection and Asset Management System (DCAMS)
F71A
FY21
Distributive Shares and Refund Subsystem (DSRS)
A80D
FY21
FHA Subsidiary Ledger (FHA-SL) - Financials
P013
FY22
FHA Subsidiary Ledger (FHA-SL) -Revenue Management (RM)

P013

FY22

Home Equity Reverse Mortgage Insurance Technology (Service Module)

P271

FY22

Home Equity Reverse Mortgage Insurance Technology (Accounting Module)

P271

FY22

Home Equity Reverse Mortgage Information Technology (HERMIT)
P271
FY21
Albany ​Financial Operations Center System (AFOCS)
P007
FY22
Housing Counseling System (HCS)
F11
FY22
Lender Electronic Assessment Portal (LEAP)
P278
FY20
Loan Review System (LRS)
P303
FY20
Neighborhood Watch Early Warning System
A80W
FY20
Next General Labor Standards (NGLS)
P323F
FY21
Single Family Acquired Asset Management System (SAMS) Web
A80S
FY22
Single Family Housing Enterprise Data Warehouse (SFHEDW)
D64A
FY20
Single Family Insurance System - Claims Subsystem (CLAIMS)
A43C
FY22
Single Family Insurance System (SFIS)
A43
FY22
Single Family Mortgage Asset Recover Technology (SMART-ECLASS Module)
A80H
FY21
Tenant Subsystem (TRACS)
F87
FY20
Tenant Rental Assistance Certification System (General TRACS)
F87
FY20
TIIS Annual Certification PIA with changes
F72
FY22
Tenant Rental Assistance Certification System: Automated Renewal and Amendment System (ARAMS) Sub-System

F87

FY22

Tenant Rental Assistance Certification System Forum (TRACS Forum)

F87

FY22

Tenant Rental Assistance Certification System Integrated Contracts (iCon)Sub-System
F87
FY22
Integrated Multifamily Housing Access Exchange (iMAX) Subsystem (TRACS)
F87
FY20
Tenant Rental Assistance Certification System Voucher Subsystem (TRACS Voucher)
F87
FY20
Webpage - www.huddrp.net
N/A
FY20
Housing and Equal Opportunity
HUD Enforcement Management System (HEMS)
V05
FY21
Office of Departmental Equal Employment Opportunity (ODEEO)
Equal Employment Opportunity Management Information System (EEOMIS)
D55
FY22
Office of Chief Financial Officer
Financial Data Mart (FDM)
A75R
FY23
HUDCAPS Central Accounting and Program System (HUDCAPS)
A75
FY23
Line of Credit Control System (LOCCS)
A67
FY23
New Core Interface Solution (NCIS)
P293
FY23
Payroll Analytics
P209
FY21
Project: Storage of Payment Integrity Information Act _PIIA) related data - SharePoint Site

D110

FY22

Office of Field Policy and Management
Section 3 Performance Evaluation and Registry System (SPEARS)

E04

FY20

Next Generation Labor Standards
P323F
FY22
Labor Relations
H09
FY22
Internal Operations
Office of Administration
Emergency Notification System (ENS)

P350

FY22

Correspondence Tracking System
P228
FY20
Office of the General Counsel/Departmental Enforcement Center
OGC Relativity
V04A
FY20
Office of the Chief Human Capital Officer
HUD Flexiplace Application and Agreement SharePoint Site

D110

FY22

Student Loan Repayment Program SharePoint Website

D110

FY22

HR Case Management Solution

P331

FY22

MyTAPS SharePoint Website

D110

FY22

Personnel Security Integrated System for Tracking

P315

FY22

Hardship Reassignment Program Shared Drive

P209

FY23

HIHRTS Datastore Annual Certification

P162D

FY23

HR End to End Talent Management/Cornerstone OnDemand
P276D
FY20
HUD Integrated Human Resources and Training System DataStore (HIHRTS)
P162D
FY21
Personnel Security Integrated System for Tracking (PerSIST)
P315
FY21
Office of Lead Hazard Control and Healthy Homes
Office of the Inspector General
HUDOIG Distributed Computing Environment (DCE)
P235
FY23
Office of Policy Development and Research
Counseling Options Data System (CODS)
P288
FY20
Policy and Research Information Server (PARIS)
P202
FY21
Rental Assistance Demonstration Program Evaluation Data Files (RAD)
N/A
FY21
Office of the Chief Information Officer
Azure WAPC GSS
X01
FY21
Customer Relationship Management (CRM)
P295
FY21
Digital Identity and Access Management (DIAMS)
P281
FY21
DocuSign eSignature Cloud Application (DeCa)
P343
FY21
Electronic Case Management (eCase)
P331
FY20
FHA Catalyst
P323A
FY20
HUD Central CRM
P323J
FY21
Internet Server (InterS)
P208
FY21
Intranet Server (IntraS)
P210
FY21
Invitation Meeting and Request System (IMRS)
P323L
FY21
LAN File Server
P209
FY21
Mainframe (IBM)
P207
FY21
Mainframe (Unisys)
P212
FY21
Microsoft Office Multi-Tenant Software (MS O365 MT)
D11O
FY21
MicroStrategy
P255
FY20
Salesforce Enterprise Application (SEA)
P323
FY20
WAN
P223
FY21
Office of the Chief Procurement Officer
GPC Training Tracker SharePoint PIA
D110
FY22

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