Home / Program Offices / Public and Indian Housing / FASS PH Library: Archived Documents

Closed Programs in FDS:

  • DHAP-IKE Program Close-out Settlement   (August 2013):    The information contained in this document provides guidance on the proper Financial Data Schedule reporting of the close-out settlement of the Disaster Housing Assistance Program for Hurricane Ike (DHAP-Ike)

  • HUD-VASH Program FDS Reporting (September 2011):    This document updates HUD’s instructions to PHAs regarding Financial Data Schedule (FDS) reporting of the VASH program as a result of language contained in the 2011 Appropriations Act and the conforming change in funding for the VASH program that occurred for most PHAs beginning with the July 1, 2011 renewal. This document is effective for PHAs with a fiscal year end of June 30, 2011 and later. However, PHAs with a March 31, 2011 fiscal year end reporting period are also encouraged to implement these new reporting instructions

  • ARRA Reporting in the FDS   (02/7/2011):    PHAs receiving Recovery Act Programs funds under separate Catalog of Federal Domestic Assistance (CFDA) numbers should report program revenue and expenses separately on the FD

  • DHAP IKE FDS Reporting  (11/05/2007):   PHAs participating in Disaster Housing Assistance Program for Hurricane Ike (DHAP-IKE) should report program activities separately on the FDS 

  • DHAP FDS Reporting (11/05/2007):   PHAs participating in Disaster Housing Assistance Program (DHAP) should report program revenue and expenses under CFDA no. 97.109 

  • Section 901 Reporting Guidance (08/15/2006):    Federal Register Notice "Implementation guidance for section 901 of the Emergency Supplemental Appropriation to address hurricanes in the Gulf of Mexico, and Pandemic Influenza Act, 2006? dated July 28, 2006 As a result of the requirements contained in Federal Register Notice FR-5067-N-01, Financial Data Schedule (FDS) reporting will be affected

  • Katrina (KDHAP) FDS Reporting (12/06/2005):   Katrina Housing Disaster Assistance Program (KDHAP) should report program revenue and expenses under "Other Federal Programs"

 

FASS PH Notices to System Users (system updates/releases):

  • June 2016 System Release: Validation issue (06/03/2016):   The FASS-PH submission “validation” issue has been corrected. PHAs are now able to validate and submit their unaudited and audited financial information

  • May 2016 System Release: Correct errors in COCC  (05/20/2016):    System submission issues with the FASS-PH on-line system have been identified. As a result, public housing agencies (PHAs) that selected “Asset Management with COCC/Elimination” as their Asset Management type are receiving an error message when validating programs that do not have an associated CFDA Number such as the Business Activity and the State and Local programs, thus preventing the PHA from submitting their financial information.

  • February 2016 System Release: Replaced A-133 with Single Audit   (02/15/2016):   The enhancements are necessary to implement OMB’s audit requirements regulations contained in 2 CFR Part 200, Subpart F. The enhancements will be available for public housing agency (PHA) financial submissions with a fiscal year end of December 31, 2015 and after.

  • PHAs with  FYE 12/31/2015:  This document provides information on unaudited financial submission reporting for PHAs with a December 31, 2015, fiscal year end. As a result of implementing OMB’s new audit requirement regulations, the FASS-PH on-line system will be undergoing modification and will be temporarily unavailable for PHAs with a December 31, 2015, fiscal year end until 7am EST on February 15, 2016. PHAs with a fiscal year end prior to December 31, 2015, are not affected.

  • December 2014 Release   (12/19/2014):   FDS line enhancements in Public Housing projects, Business Activities, and  in the Data Collection Form to reflect the change to the auditor opinion in accordance with AU-C §705 and functionality to create audited submissions by downloading submissions with various submission status’ within the same fiscal year.

  • May 2014 Release   (05/30/2014):   FDS line enhancements in Public Housing projects, Central Office Cost Center,  and Housing Choice Voucher (HCV) program. The enhancements will be available for public housing agency (PHA) financial submissions with a fiscal year end of June 30, 2014 and after.

  • December 2013 System Release, notably for  Line 357  (12/06/2013):  The FASS-PH System Release will be implemented on December 6, 2013.  The enhancements affect financial reporting for Pensions and the Mixed Finance and the Rental Assistance Demonstration (RAD) Indicators contained on the project income statement of the financial data schedule (FDS). Specifically, FDS Line 357 - Accrued Pension and OPEB Liabilities will now contain a detail link to report pension liability and OPEB liability separately. The Mixed Finance Indicator and the RAD Indicator will be populated from the information contained in PIC in lieu of PHA self-indicated/reported

  • July 2013 System Release:  HCV post 2003 & pre 2004 Reporting (07/29/2013):  The FASS-PH 9.2.8.0 System Release provides enhancements for  reporting for Public Housing projects, reporting of post-2003 and pre-2004 administrative fee reserves for the Housing Choice Voucher (HCV) program, and changes to line items on the Financial Data Schedule (FDS) to comply with General Accounting Standards Board (GASB) requirements. Some of these enhancements will be effective immediately while others will be effective for submissions for PHA fiscal year ends (FYEs) on or after 12/31/2013. As part of this release, an Excel-based template, “FDS Submission Upload Tool” is now available and allows PHAs to upload DCF and FDS information into a draft unaudited FDS submission.

  • October 2012 System Release  (10/28/2012):   The FASS-PH 9.2.5.0 System Release was implemented on October 28, 2012. This document provides information on the enhancements that have been made to the FASS-PH system and most notably, how the system will now handle the reporting of Beginning Equity.

  • Data input to FDS  (September 2012):   The system release will provide PHAs the functionality to once again input their annual financial data directly into the Financial Assessment System (FASS) online system in lieu of using the Excel Financial Data Schedule (FDS) Tool. All submissions must be performed using direct FDS input into the FASS online system. REAC will no longer support the FDS Excel tool

  • Notice to PHAs for EMAIL SENT IN ERROR:    On May 1, 2011, the REAC forwarded an erroneous email to Section 8 Only Housing Agencies that had already submitted their unaudited/audited financial submissions. This email sent to housing agencies with fiscal years ending June 30, 2010, September 30, 2010 and December 31, 2010, informed the housing agency that it failed to submit its unaudited/audited submission and would receive a Failure to Submit (FTS) indicator. Please disregard this email. We apologize for any inconvenience this may have caused you

  • April 2010 System Release   (April 2010):   Temporary solution page due to identified issues in Secure Systems, specifically, double clicking the mouse button during a page SAVE for the unaudited and audited financial submission process may lead to an error message identified as "Sql Map Client, error code [1427]" 

  • File Downloading Process Change   (09/20/2005):   As a result of infrastructure upgrades, new file downloading procedures for FASS-PH attachments will take effect on September 19, 2005 

  • Secure System Web Address Change   (02/24/2005):    As a result of security upgrades, the Secure Systems URL has changed 

  • XML Interface Update (02/23/2005):    As a result of security upgrades, the FASS-PH XML interface has changed 

  • FASS-PH Audited A-133 Threshold Reporting Requirements Change: The Director of OMB increased the single audit threshold from $300,000 to $500,000. Beginning March 31, 2004, PHAs that expend $500,000 or more in a year in Federal awards are required to have an audit conducted in accordance with Circular A-133. Accordingly, PHAs meeting the revised A-133 threshold must electronically submit their audited financial information according to the FASS-PH submission requirements

  • FDS Submission and Navigation Tips for The September 2009 System Release

  • September 2009 System Release  (09/14/2009):    impact on Public Housing Agency's annual financial submissions.  After the system release PHAs will not be allowed to submit using the FDS Excel Tool (unaudited and/or audited), even if previous submissions were completed using this method.
  • June 2007 System Release  (06/25/2007):    enhancements in HCV program FDS lines for PHAs with FYE 6/30/2007 and later

​

Miscellaneous Documents & FAQs:

  • Audited Submission Extension for PHAs with FYE 3/31/2013 As a result of Office of Management and Budget (OMB) delays in the release of their 2013 OMB Data Collection Form, OMB has granted an extension until February 28, 2014, for fiscal year 2013 single audit reporting packages. Accordingly, public housing agencies (PHAs), including Section 8 only PHAs with a fiscal year end of March 31, 2013 that are required to submit an A-133 audit to the Department will not receive a Public Housing Assessment System (PHAS) Late Presumptive Failure (LPF) or Failure to Submit (FTS) penalty as long as PHAs submit within the revised OMB amended time frame for a fiscal year end of March 31, 2013. The revised due date for audited A-133 financial submissions that are due on December 31, 2013 are now due on the later of February 28, 2014 or when the 2013 OMB Data Collection Form becomes available

  • Submission Due Dates for Year 2 Asset Management (01/22/2012): financial submission due dates for PHAs converting to Asset Management

  • Asset Management Year 2 in Federal Register (01/12/2012): information on year 2 of Asset Management

  • MTW Reporting in FDS 12/17/2009): Special Instructions for Preparing Financial Data Schedules for Moving to Work Agencies

  • Revised SAS 29 Audited submission procedure for Public Housing Agencies beginning with FYE 6/30/2008

  • How to Avoid the LPF Status (11/02/2004): for financial submissions that were rejected in FASS PH

  • Timely Submission of Audits (08/18/2004): how to avoid the submission deadline crunch

  • Substandard Audits (07/07/2004): are they worth the cost?

  • EZ FASS (10/01/2003): Your one stop guide to PIH-REAC's Financial Assessments. This two-page guide summarizes information needed for the financial assessment process. All of this information and more can be found on the EZ-FASS, a two-page summary including directions, summary charts and screen shots for the financial assessment process

  • Presentation Detailing the Financial Submission Process for the Financial Assessment Subsystem

  • Attestation Requirements under UFRS - May 2002: This guide incorporates the FASS PH system upgrades of September 2001, December 2001, and January 2002. It covers attestation requirements for PHAs that are a component unit or a Department within a City/County Government or a Redevelopment Authority

  • REAC Assessment Results (FYE 09/30/1997 to 06/30/1999):     The assessments that REAC produces provide HUD program offices with the timely, accurate and objective information they need to effectively manage HUD's many housing programs. While individual assessment scores are proprietary and available only to authorized representatives of the entity being assessed, summary results from REAC assessments are available to the public and will be published on this page.