Refund Transactions Layout
The Refund Transactions report file provides information about refunds for your FHA cases that were created or had a change in status during the current month. The file is updated weekly (available each Monday) with new statuses and newly initiated refunds. The complete Refund Transactions report file for the month is available on the 2nd day of the following month. Refunds with no change in status during the month are not included in the file. Any refund that goes to a returned or canceled status will be added to a later report when the status change occurs.
| Field Name | Length | Type | Start Position | Picture | Description | ||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Mortgagee ID | 5 | Alphanumeric | 1 | X(5) | First five digits of the FHA's unique 10-digit identifier assigned to the servicing lender that requested the refund. | ||||||||||||||
| Refund Request Number | 10 | Alphanumeric | 6 | X(10) | Ten-digit identifier assigned to the group of case numbers included in this refund request (mortgagee requested refunds can have 10 cases maximum; system-generated refunds for invalid cases can have 500 cases maximum). | ||||||||||||||
| Period | 6 | Alphanumeric | 16 | YYYYMM | The month/year of the refund transaction file. | ||||||||||||||
| Mortgagee Name | 40 | Alphanumeric | 22 | X(40) | Name of the lender that requested the refund. | ||||||||||||||
| Status Date | 8 | Alphanumeric | 62 | YYYYMMDD | Date of the last action taken for the refund request (e.g., created, authorized, etc.); relates to the refund Status | ||||||||||||||
| Request Status Code | 4 | Alphanumeric | 70 | X(4) | Status code of the request.
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| Reason Code | 4 | Alphanumeric | 74 | X(4) | Code representing the reason the refund request was created.
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| FHA Case Number | 10 | Alphanumeric | 78 | X(10) | Unique 10-digit identifier assigned to the FHA loan by HUD. The first two positions identify the state where the property is located, the third position identifies the HUD Field Office territory in which the property is located, the next six positions identify the serial number, and the final position is the check digit. | ||||||||||||||
| Loan Number | 25 | Alphanumeric | 88 | X(25) | Number assigned to the mortgage loan by the lender. Note: This number must be sent monthly with the monthly premium payment for the case in order for it to be displayed here. | ||||||||||||||
| Case Refund Amount Sign | 1 | Alphanumeric | 113 | X(1) | Positive or Negative indicator ("+" or "-") for refund amount. Note: A negative amount may indicate a returned or canceled refund check. |
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| Case Refund Amount | 11 | Numeric | 114 | 9(9)V99 | Requested refund amount for specified case. | ||||||||||||||
| Case Reject Amount Sign | 1 | Alphanumeric | 125 | X(1) | Positive or Negative indicator ("+" or "-") for reject amount. | ||||||||||||||
| Case Reject Amount | 11 | Numeric | 126 | 9(9)V99 | Rejected refund amount for specified case. |
Total Record Length: 136
For the Alternate Report Retrieval process (secure file transfer process), see also Header and Trailer Records.