Header and Trailer Records
Every file retrieved through the Alternate Report Retrieval process (secure file transfer process) will have one header record, one trailer record, and as many sub-trailer records as there are mortgagees on the file. For mortgagees, there will be only one sub-trailer record and it will directly precede the final trailer record. Below is an example of the Advance Notice file layout for Service Bureau 12345 who has access to data from Mortgagees 11111 and 22222.
| Beginning of the Record | Description |
|---|---|
| *H12345ADV 19980215... | Advance Notices Header Record for Service Bureau 12345 |
| 1111106155544331998021972050703... | Mtgee 11111 Record 1 |
| 1111106155545871998021975120503... | Mtgee 11111 Record 2 |
| 1111106155578391998021988030532... | Mtgee 11111 Record 3 |
| *S11111Mortgagee Name 0000003... | Sub-Trailer Record for Mtgee 11111 |
| 2222202155578391998021962110703... | Mtgee 22222 Record 1 |
| 2222202183231241998021990070703... | Mtgee 22222 Record 2 |
| *S22222Mortgagee Name 00000002... | Sub-Trailer Record for Mtgee 22222 |
| *T000200000050000008... | Grand Trailer Record |
Total record length will match the record length of the specific file.
The following are layouts for the header and trailer records. The filler in each record will be enough to match the length of the records for that file type.
Header Record
| Field Name | Picture | Description |
|---|---|---|
| Record ID | X(2) | *H |
| Mortgagee or Service Bureau ID |
X(5) | Mortgagee ID or Service Bureau that is requesting data |
| File Type | X(5) | PORT = Portfolio ADV = Advance Notices BILL = Billing RECON = Reconciliation NOTIF = Lender Notification REFUN = Refund Transactions RALC = Reallocation Transactions |
| Creation Date | X(8) | YYYYMMDD |
| Filler | X(??) | The filler will increase the record to the file size being processed. |
Sub-Trailer Record
| Field Name | Picture | Description |
|---|---|---|
| Record ID | X(2) | *S |
| Mortgagee ID | X(5) | Mortgagee ID for the records |
| Mortgagee Name | X(30) | Mortgagee Name |
| Number of Cases | 9(7) | Number of cases. |
| Filler | X(??) | The filler will increase the record to the file size being processed. |
Trailer Record
| Field Name | Picture | Description |
|---|---|---|
| Record ID | X(2) | *T |
| Number of Mortgagees | 9(4) | Number of mortgagees represented in the file. This will equal the number of sub-trailer records and will be one (1) for mortgagees. |
| Number of Cases | 9(7) | Total number of cases in the file. |
| Number of Records | 9(7) | Total number of records in the file including all header, sub-trailer, and trailer records. |
| Filler | X(??) | The filler will increase the record to the file size being processed. |
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