System of Records Notices by HUD Program Office

The Office of Privacy has designated Privacy Liaison Officers (PLOs) who work closely with system owners to carry out Departmental system of records requirements. System owners are principally responsible for ensuring that their system of records notices are accurate, timely, and complete, and comply with the provisions of the Privacy Act.

System owners and PLOs are encouraged to train program area personnel on the handling of such records and should disseminate their system of records notices so that personnel assigned responsibility for handling such records understand their responsibilities.

Annually, PLOs are required to work with system owners to review their system of records notices and provide any required changes to the Privacy Office.

Government National Mortgage Association
Office of Administration
Office of Community Planning and Development
Office of Departmental Equal Employment Opportunity
Office of Fair Housing and Equal Opportunity
Office of General Counsel/Departmental Enforcement Center
Office of Housing
Office of Inspector General
Office of Policy Development and Research
Office of Public and Indian Housing/Real Estate Assessment Center
Office of the Chief Financial Officer
Office of the Chief Human Capital Officer
Office of the Chief Information Officer
Office of the Chief Procurement Officer

Select the Title to view the System of Records Notice.

Identifier	System Code	Date Published	Title

Government National Mortgage Association
HUD/GNMA-01	P244	07/29/2010	Unclaimed Funds System
HUD/GNMA-02	N/A	07/29/2010	Ginnie Mae Master Subservicer System
GINNE MAE/TN.01	P270	12/05/2012	Enterprise Wide Operational Data Store (EWODS)

Office of Administration
HUD/ADM-09	P228	10/01/2007	Correspondence Tracking System
HUD/ADM-10	1312	07/25/2022	Emergency Notification System

Office of the Chief Financial Officer
HUD/CFO-01	A75	08/17/2022	HUD Central Accounting and Program System, (HUDCAPS)
HUD/CFO-03	A67	01/30/2024	Line of Credit Control System (LOCCS)
HUD/CFO-05	P362	01/10/2024	HUD Remittance and Debt Collection (HRDC)
CFO/FY.04	A75R	08/17/2022	Financial Data Mart (FDM)
N/A	P209	11/18/2021	Payroll Data Analytics

Office of the Chief Information Officer
HUD/CIO-03	P209	01/30/2024	Active Directory (AD)
HUD/OCIO/QN.01	P281	03/29/2022	Digital Identity and Access Management System (DIAMS)
HUD/OCIO-001	P302	09/12/2019	X01 Windows Azure Public Cloud Enterprise Data Management (EDM)

Office of the Chief Procurement Officer
HUD/CPO-01	P273	02/16/2024	HUD Integrated Acquisition Management System (HIAMS)

Office of Community Planning and Development
HUD/H-8	C04	01/08/2024	Integrated Disbursement Information System (IDIS)
N/A	C04H	10/30/2020	HUD Environmental Review Online System

Office of Departmental Equal Employment Opportunity
HUD/ODEEO/01	D55	05/15/2024	Equal Employment Opportunity Management Information System

Fair Housing and Equal Opportunity
HUD/FHEO-02	V05	12/14/2023	HUD Enforcement Management System (HEMS)

Office of General Counsel
OGC.CAGC-01	V04	03/04/2024	E-Discovery Management System (EDMS)

Office of Housing
HUD/DEPT-03	P085	03/09/2023	Comprehensive Servicing and Monitoring System (CSMS)
HUD/HOU-01	A80S	10/05/2023	Single Family Acquired Asset Management System (SAMS)
HUD/HOU-03	A80D	02/16/2024	Distributive Shares and Refund Subsystem (DSRS)
HUD/HOU-04	F57	08/08/2023	Credit Alert Verification Reporting System (CAIVRS)
HUD/HOU-04	A43	12/18/2023	Single Family Insurance System (SFIS)
HUD/HOU-11	F87	07/14/2023	Tenant Rental Assistance Certification System (TRACS)
HUD/HOU-12	F11	04/12/2014	Housing Counseling System (HCS)
HUD/HOU-55	F71	02/02/2024	Debt Collection and Asset Management System (DCAMS)
HUD/HOU-58	A80H	02/20/2024	Single-Family Mortgage Asset Recovery Technology (SMART)
HUD/HS-50	F12	07/23/1999	Home Equity Conversion Mortgage System
HUD/HS-57	A80N	01/16/2008	Single Family Mortgage Notes System (SFMNS)
HUD/HS-60	F51	01/30/2024	Institution Master File (IMF)
HUD/HSNG-03	P292	06/04/2014	Single Family Mortgage Insurance Origination System (SFMIOS)
HUD/SFH-01	F42D	01/30/2024	Single Family Default Monitoring Subsystem (SFDMS)
HUD/SFH-02	A43C	11/20/2007	Single Family Insurance System (CLAIMS Subsystem)
HUD/MFH-01	F24P	03/11/2024	Active Partners Performance System (APPS)
HUD/MFH-02	P280	07/22/2022	Application Submission and Processing System (ASAP)
HUD/MFH-08	F24A	07/11/2023	Developmental Application Process (DAP)
N/A	N/A	01/23/2024	Validation and Disposition Services (VDS- Best EX)
HUD.HSNG/SF-001	P303	01/08/2024	Loan Review System (LRS)
HSNG.MF/HTS-01	F24	08/22/2016	Integrated Real Estate Management System (iREMS)
HSNG.SF/FRN-07	P260	08/19/2019	Asset Disposition and Management System (ADAMS)
HSNG.SF/HUL-01	P278	02/16/2024	Lender Electronic Assessment Portal (LEAP)
HSNG.SF/HUP-01	D64A	03/09/2015	Single Family Housing Enterprise Data Warehouse (SFHEDW)
HSNG.SF/HUP-02	P292	10/18/2016	Loan Application Management System
HSNG.SF/HWAT-01	P271	11/18/2021	Home Equity Reverse Mortgage Information Technology (HERMIT)
HSNG.SF/HWAA-02		07/22/2022	Claims Subsystem Rescindment

Office of the Inspector General
HUD/OIG-1	N/A	12/29/2010	Hotline Line Tracking System

Office of Policy Development and Research
HUD/PD&R-05	1113	06/12/2023	Supportive Services Demonstration Evaluation
HUD/PD&R-09	P202	01/23/2024	Community Choice Demonstration Evaluation Data Files (CCD-EDF)
HUD/PD&R-10	2528-XXXX	09/23/2008	Housing Counseling Research Data Files
HUD/PD&R-11	P202	01/23/2024	Moving to Work Asset Building Cohort (MTW-ABC) Evaluation Data Files
HUD/PD&R-12	P353	05/13/2024	HUD USERS (docx)
N/A	N/A	12/18/2017	Section 811
PD&R/RRE-01	1113	08/19/2022	Rental Assistance Demonstration (RAD)
PD&R/RRE-01	2528-N/A	01/11/2013	Pre-Purchase Homeownership Counseling
PD&R/RRE-02	2528-001	06/12/2013	Family Self Sufficiency Program Demonstration Data
PD&R/RRE-04	1113	12/14/2023	Family Options Study (FOS)
PD&R/RRE-04	1113	09/13/2022	Stepped and Tiered Rent Demonstration

Office of Public and Indian Housing/Real Estate Assessment Center
HUD/PIH-01	P113	01/04/2024	Inventory Management System/PIH Information Center (IMS/PIC) and Housing Information Portal (HIP)
HUD/PIH-02	N/A	01/19/2024	HUD Veterans Affairs Supportive Housing System (VASH)
HUD/PIH-03	P091A	07/12/2023	One Stop Customer Service (OSCS)
HUD/PIH-5	P181	08/17/2022	Enterprise Income Verification
HUD/PIH-07	2577-1660	01/10/2024	Disaster Information System (DIS)
HUD/PIH-8	N/A	01/08/2024	Efforts to Outcomes (ETO)
HUD/PIH-08	N/A	01/08/2024	Tracking-at-a-Glance (TAAG)
HUD/PIH-08	P017	01/10/2024	Grants Interface Management System (GIMS)
HUD/HSNG-02	P304	08/29/2017	Office of Native American Programs Loan Origination System (ONAP-LOS)
N/A	P319	07/30/2018	Enterprise Voucher Management System
HUD/PIH-REAC-03	P109	02/03/2023	Physical Assessment Sub-System (PASS)

Office of the Chief Human Capitol Officer
HUD/OCHCO-01	N/A	11/16/2021	HR Case Management
HUD/OCHCO-02	P209	07/11/2023	Anti-Harassment Program (AHP)
HUD/OCHCO-03	P315	05/11/2018	Personnel Security Integrated System For Tracking (PerSIST)
HUD/OCHCO-04	P209	03/09/2023	Hardship Reassignment Program
HUD/OCHCO-05	D110	11/07/2023	Performance Review Board Tool (PBRT)

Appendices
Appendix I	HUD’s Routine Use Inventory Notice