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  2. Form 50058 Resources

Form 50058 Resources

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What Are Form 50058 Report Guides?

Form 50058 Report Guides are the technical descriptions of the layout, content, calculations, and sources of the data displayed in each of the Form 50058 monthly reports. Report guides are prepared by the cognizant headquarters program offices and field office representatives. The report guides are then provided to the system contractors for implementation.

Some of the report guides are currently being updated and are therefore not yet available for download. The chart below lists the monthly reports and provides links to download each guide when available. Updates will be added when they are completed.

Report Guides

Questions concerning the content of report guides should be directed to the REAC Technical Assistance Center (TAC).

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Family Reporting Software (FRS) 5.0

Important note

FRS 5.0 is an updated version of the FRS 4.0 software - it has been rewritten to support newer versions of the Windows operating systems= and to run properly on newer 64 bit computers. If you are currently using the FRS 4.0 software, you need to upgrade immediately to FRS 5.0; both programs have the same edits and functions. If you are getting a new PC soon, upgrade before you get the new computer. The data conversion instructions below will guide you through setting up and importing data from your old FRS. The support on FRS 4.0 has been phased out as of April 27, 2012. We are only providing support for FRS 5.0 only.

Questions about FRS can be directed to the REAC Technical Assistance Center.

FRS Instructions

Below are links to files for instructions that have been written for various tasks.

Installation Files

FRS 5.0 Patch Update

Users, who are currently using FRS version 5.0, must download the latest cumulative FRS 5.0 patch update from the link below. To determine whether you have the latest patch installed, start FRS, and click on "About FRS". The system will display a patch date. The latest patch release date is 08/17/2012:

Windows 10 Microsoft Office Access Runtime Known Issue

As part of the FRS installation package, a Microsoft Office Access Runtime is installed so that users do not have to have a full version of Microsoft Access installed to use FRS. It has been reported to us that in Windows 10, Windows Update will automatically install updates for this Microsoft Access Runtime and users will receive an error message when attempting to open FRS. One reported error message is "Can't find language DLL msain.dll", but the wording could vary. Please see the instructions above for how remove the updates that have been installed since you were last able to successfully use FRS. Note that users may have to do this process again in the future if Windows Update installs these updates again.

Backing Up Your FRS Data

PHAs should periodically backup their FRS data, which includes the tenant data that has been entered into the software, in case there is an issue with the computer or you get a new computer. Detailed step-by-step back instructions can be found under the instructions section on this page.

Transferring Your FRS data to A New PC

If you have gotten a new computer or had to reset your existing computer to factory settings and already had FRS 5.0 installed, you can use the installation instructions above to install FRS 5.0 on the new computer and restore your backup that contains the tenant data and other settings.

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Forms, Guidebooks and Tools

HUD-50058

Data collected on Form HUD-50058 provides HUD with a picture of the people who participate in subsidized housing programs. PHAs collect and electronically submit information contained on the Form HUD-50058 to HUD through the PIH Information System (PIC).

HUD-50058 MTW (Moving to Work)

Form HUD-50058 MTW should only be used by PHAs participating in the Moving to Work demonstration. HUD defines MTW families as those that participate in any MTW program component.

Technical Documentation and Tools

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Resident Characteristics Report (RCR)

What Is the Resident Characteristics Report?

The Resident Characteristics Report summarizes general information about households who reside in Public Housing, or who receive Section 8 assistance. The report provides aggregate demographic and income information that allows for an analysis of the scope and effectiveness of housing agency operations. The data used to create the report is updated once a month from IMS/PIC.

NOTE: The RCR report does not include tenant information submitted to Moving To Work (MTW) module in IMS/PIC. Consequently, the RCR report may display incomplete information for PHAs participating in MTW Program.

Report access

At this time, the RCR is available via a public web page and in IMS/PIC. A User ID and password are required to view the RCR in IMS/PIC. The content of the report is the same regardless of how you access it. Click on he link below to access the public Resident Characteristics Report:

Steps for Creating a Report

A user help guide is available to assist users in creating reports. Users have options to select the level of data (from national down to a single agency or Congressional district) and the program types to be included in the report. If the user selects other than national level data, he or she also selects another level with which to compare it. The report does not disclose any individual household data.

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