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  5. Batch File Format for Correcting New Purchase Case Information Included with an Upfront MIP Payment

Batch File Format for Correcting New Purchase or Conventional Refinance Case Information Included with an Upfront MIP Payment

The batch file format described below is used to transmit to HUD (CPU to CPU) a correction to new purchase or conventional refinance case information included with a Single Family upfront mortgage insurance premium payment.

The batch file must include the following records, in this order:

The file can have only one Header Record, Deposit Control Record, and Deposit Total Record. The file can contain multiple Detail and Supplemental Overflow Records. For each Detail Record, there must be a Supplemental Overflow Record. These two records contain information for one case transaction.

For information on batch file naming conventions, see Upfront Mortgage Insurance Premium Batch Payment Processing Instructions for CPU to CPU Transmissions.

Header Record

Field Name Position Length Type Format Description
Record Type 1 1 Numeric 9(1) This field must always have the value 1.
Filler 2-3 2 Numeric 9(2) Zero (0) fill.
Filler 4-13 10 Alphanumeric X(10) Blank fill.
Filler 14-18 5 Numeric 9(5) Zero (0) fill.
Company Number 19-23 5 Numeric 9(5) Number identifying the file format. This field must always have the value 00038.
Transmission Date  24-29 6 Numeric YYMMDD Estimated date the file is transmitted.
Transmission Time  30-33 4 Numeric HHMM Estimated time the file is transmitted (Eastern Time).
Override Duplicate Unit Deposit 34 1 Alphanumeric X(1)  Options for handling duplicate batch transactions per day for a case correction:
• Blank space: System rejects duplicate dollar amounts for a Mortgagee ID within the same day and duplicate files within the past 10 days.
• U: System permits duplicate dollar amounts for a Mortgagee ID within the same day but rejects duplicate files within the past 10 days.
• C: System rejects duplicate dollar amounts for a Mortgagee ID within the same day but permits duplicate files within the past 10 days.
• B: System permits duplicate transaction.
Filler 35-80 46 Alphanumeric X(46) Blank fill.
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Detail Record

Field Name Position Length Type Format Description
Record Type 1 1 Numeric 9(1) This field must always have the value 6.
Filler 2-4 3 Numeric 9(3) Zero (0) fill.
Mortgagee/Lender ID Number 5-14 10 Numeric 9(10)

 

 Ten-digit FHA Title II identifier assigned to the lending institution making the correction(s).

Right justify and zero (0) fill.
Filler 15-17 3 Numeric 9(3) Zero (0) fill.
Total Transaction Amount 18-24 7 Numeric 9(7) Zero (0) fill.
Supplemental Indicator   25 1 Alphanumeric X(1) This field must always have the value S.
Filler 26-39 14 Numeric 9(14) Zero (0) fill.
Request PER 40 1 Alphanumeric X(1)
 		 Indicator specifying whether the lender wishes to receive a Premium Endorsement Report (PER) via ECHO.

This field must have the value Y or N.
Filler 41-45 5 Numeric 9(5) Zero (0) fill.
Originally Submitted FHA Case Number 46-55 10 Numeric 9(10) Ten-digit FHA Case Number for which a payment was submitted.

Right justify and zero (0) fill.
Filler 56-60 5 Numeric 9(5) Zero (0) fill.
Corrected FHA Case Number 61-70 10 Numeric 9(10) Corrected 10-digit FHA Case Number for the payment submitted.

Right justify and zero (0) fill.
Effective Date 71-76 6 Numeric MMDDYY This field is not currently applicable and can be zero (0) filled.
Filler 77-80 4 Alphanumeric X(4) Blank fill.
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Supplemental Overflow Record

Field Name Position Length Type Format Description
Record Type 1 1 Numeric 9(1) This field must always have the value 4.
Sequence Number of Overflow 2-3 2 Numeric 9(2) This field must always have the value 01.
Last Record Indicator 4 1 Numeric 9(1) This field must always have the value 9.
Filler 5-9 5 Numeric 9(5) Zero (0) fill.
Corrected Mortgagee 10-19 10 Numeric 9(10) Corrected 10-digit FHA Title II identifier assigned to the lending institution for a payment submitted for the case.

Right justify and zero (0) fill.
Corrected Closing Date 20-25 6 Numeric MMDDYY Corrected date of the loan closing or the disbursement of funds for a payment submitted for the case. Must be less than or equal to the date the batch file is received by HUD.
Filler 26-34 9 Numeric 9(9) Zero (0) fill.
Filler 35-80 46 Alphanumeric X(46) Blank fill.
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Deposit Control Record

Field Name Position Length Type Format Description
Record Type 1 1 Numeric 9(1) This field must always have the value 8.
Company Number 2-6 5 Numeric 9(5) This field must always have the value 00038.
Total Deposit Reports 7-11 5 Numeric 9(5) Count of all the Detail Records in the file.

Right justify and zero (0) fill.
Total Deposits 12-22 11 Numeric 9(11) Zero (0) fill.
Filler 23-80 58 Alphanumeric X(58) Blank fill.
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Deposit Total Record

Field Name Position Length Type Format Description
Record Type 1 1 Numeric 9(1) This field must always have the value 9.
Total Record Count 2-7 6 Numeric 9(6) Total number of records in the file, including the Header Record (Record Type 1) and Deposit Total Record (Record Type 9).

Right justify and zero (0) fill.
Filler 8-80 73 Alphanumeric X(73) Blank fill.
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See also Upfront MIP batch file formats for: