Title V FAQ

Topic	Question
General	How do homeless service providers receive information about Title V properties? Homeless service providers should view the most current Suitability Determination Listing posted on the HUD Exchange. If you see a property that is suitable and available and need more details, please contact the landholding agency. For a complete list of each landholding agency contact, please access the Landholding Agencies Contact Information. If you would like to submit an application, please contact and submit your inquiry to The Department of Health and Human... ↓ Read More. General Homeless service providers should view the most current Suitability Determination Listing posted on the HUD Exchange. If you see a property that is suitable and available and need more details, please contact the landholding agency. For a complete list of each landholding agency contact, please access the Landholding Agencies Contact Information. If you would like to submit an application, please contact and submit your inquiry to The Department of Health and Human Services at rpb@psc.hhs.gov. ↑ Hide General
General	What are HUD’s roles and responsibilities for administering the Title V program? HUD has three primary roles in administering the Title V program: Canvass federal landholding agencies regarding unutilized, underutilized, excess, and surplus federal real properties (including building, land, and fixtures); Make suitability determinations; and Publish the suitability determination on the HUD Exchange. General
General	How do organizations inform HHS of their interest in suitable and available properties? Address letters of interest to: Real Property Management Services Program Support Center U.S. Department of Health and Human Services 5600 Fishers Lane, Suite 6W66 Rockville, MD 20852 Interested parties may also send letters of interest (PDF) to HHS at rpb@psc.hhs.gov. General
General	Where does HUD list suitability determinations? HUD posts suitability determination listings for the Title V – Federal Surplus Property for Use to Assist the Homeless on the HUD Exchange. HUD no longer publish the properties that HUD reviewed for suitability in the Federal Register. General
General	What is the difference between a comprehensive suitability determination listing and a supplemental suitability determination listing? On a quarterly basis (January 1, April 1, July 1, and October 1), HUD canvasses landholding agencies to collect information about property classified as unutilized, underutilized, excess, or surplus. Each canvass collects information on newly reported properties and properties previously reported where there are changes in the information that landholding agencies originally reported. Quarter 1 (January 1) and Quarter 3 (July 1) are comprehensive canvassing. The... ↓ Read More. General On a quarterly basis (January 1, April 1, July 1, and October 1), HUD canvasses landholding agencies to collect information about property classified as unutilized, underutilized, excess, or surplus. Each canvass collects information on newly reported properties and properties previously reported where there are changes in the information that landholding agencies originally reported. Quarter 1 (January 1) and Quarter 3 (July 1) are comprehensive canvassing. The suitability determination listing posted on the HUD Exchange will contain newly reported properties, previously reported properties that were determined suitable (i.e., suitable and available AND suitable and unavailable) regardless of whether the landholding agency reported changes, and previously reported properties that were determined unsuitable but the landholding agencies reported changes (e.g., improvements to the property) that HUD re-reviewed that could change the suitability determination. HUD will not repost on the HUD Exchange previously reported properties that HUD determined unsuitable with no changes. Quarters 2 (April 1) and 4 (October 1) are supplemental canvassing. The suitability determination listing posted on the HUD Exchange will contain newly reported properties and previously reported properties (i.e., suitable and available, suitable and unavailable, and unsuitable) with changes reported by the landholding agency. HUD will not repost on the HUD Exchange previously reported properties determined to be suitable or unsuitable with no changes reported by the landholding agency. ↑ Hide General
General	If our federal landholding agency has a property that does not fit the definition of property at 24 CFR 581.1, do we need to submit it to HUD for a suitability determination? If the property is not a building, land, or a combination of building and land, please forward pictures of the property to title5@hud.gov. HUD will review and follow up with you on how to proceed. General
General	Who is the federal landholding agency contact for HUD? Destiny Drake West Title V Lead Office of Special Needs Assistance Programs Office of Community Planning and Development U.S. Department of Housing and Urban Development 451 7th Street SW, Room 7262 Washington, DC 20140 Title5@hud.gov Title V Toll-Free Number: 1 (800) 927-7588 General
General	Are properties posted on the HUD Exchange as suitable and unavailable ever made available for conveyance through the Title V program? Depends. If it is a newly reported property where the landholding agency notified HUD that there is currently some existing federal need, the property is suitable and unavailable. However, the agency must notify HUD when there is no federal need and HUD will repost the property as suitable and available. Homeless service providers will have 30 days from the date posted on the HUD Exchange to contact the U.S. Department of Health and Human Services (HHS) of their... ↓ Read More. General Depends. If it is a newly reported property where the landholding agency notified HUD that there is currently some existing federal need, the property is suitable and unavailable. However, the agency must notify HUD when there is no federal need and HUD will repost the property as suitable and available. Homeless service providers will have 30 days from the date posted on the HUD Exchange to contact the U.S. Department of Health and Human Services (HHS) of their interest. If it is a previously reported property where the landholding agency initially notified HUD that there was no existing federal need and that property went through the 30-day holding period. However, no homeless service providers express an interest to HHS or homeless service providers expressed interest but HHS did not convey the property and the agency moved forward with the disposal process. Landholding agencies may choose to maintain the property as suitable and unavailable until it completes the disposal action. In some cases, agencies will notify HUD that the property is available again for homeless service providers. In such cases, HUD will repost the property as suitable and available with a 30-day holding period from the date posted on the HUD Exchange to allow homeless service providers the opportunity to contact HHS to express interest. ↑ Hide General
General	Is there a holding period for properties posted on the HUD Exchange as suitable and unavailable? No. There is no holding period for properties that are posted on the HUD Exchange as suitable and unavailable because the agency has notified HUD that there is still federal need for that property. General
General	What happens during the 30-day holding period for suitable and available properties? During the 30-day holding period for suitable and available properties, the landholding agency cannot proceed with any disposal action for the property to allow homeless service providers the opportunity to submit a Notice of Intent to the Department of Health and Human Services (HHS). HHS is the responsible federal entity that carries out the conveyance portion of the Title V program. General
General	What is the holding period for suitable and available properties? Properties that are posted on the Suitability Determination Listing on the HUD Exchange as suitable and available have a 30-day holding period from the date posted. General
General	What happens after HUD makes its final decision regarding an appeal request? If HUD upholds the unsuitability determination, HUD will: notify the homeless service provider and the landholding agency of its final decision; and inform the landholding agency that it may proceed with any disposal action, if the initial 20-day holding period has expired. If HUD reverses the unsuitability determination, HUD will: notify the homeless service provider and the landholding agency of its determination; post the new suitability (i.e.,... ↓ Read More. General If HUD upholds the unsuitability determination, HUD will: notify the homeless service provider and the landholding agency of its final decision; and inform the landholding agency that it may proceed with any disposal action, if the initial 20-day holding period has expired. If HUD reverses the unsuitability determination, HUD will: notify the homeless service provider and the landholding agency of its determination; post the new suitability (i.e., suitable and available) on the HUD Exchange; and establish a new holding period of 30 days with the landholding agency from the date HUD posts the suitability determination on the HUD Exchange. ↑ Hide General
General	How often does HUD post suitability determination listings on the HUD Exchange? Each Friday, HUD posts properties it reviewed for suitability for use to assist persons experiencing homelessness and identified by landholding agencies as unutilized, underutilized, excess, and surplus. HUD will post a No Property notification if it does not have any properties to list for that particular week. General
General	What is the holding period for unsuitable properties? Properties that are published in the Federal Register as unsuitable have a 20-day holding period from the date of the Federal Register. General
General	What is an Annual Suitable Report? The Annual Suitable Report is a listing of all suitable properties (i.e., suitable/available and suitable/unavailable) that are published in a calendar. This includes newly reported properties as well as previously reported properties (with and without changes). HUD is then required to publish that listing by February 15th of the preceding year. General
General	Our federal landholding agency has a property that must be removed off site; however, it may not be feasible to relocate. Should our agency make it available for off-site removal? When determining whether a property is feasible to relocate, at a minimum the following questions should be taken into consideration: Is the property structurally sound to relocate? Is the structure type (e.g., concrete foundation) a permanent foundation that will hinder relocation? Will the property need to be dissembled? Are there national security concerns that will hinder the transferee from accessing and removing the property? If the answer is ‘Yes’ to any of... ↓ Read More. General When determining whether a property is feasible to relocate, at a minimum the following questions should be taken into consideration: Is the property structurally sound to relocate? Is the structure type (e.g., concrete foundation) a permanent foundation that will hinder relocation? Will the property need to be dissembled? Are there national security concerns that will hinder the transferee from accessing and removing the property? If the answer is ‘Yes’ to any of the above questions, it is likely that relocation is not feasible. If the agency still intends to make the property available for off-site removal, for further guidance, please contact Juanita Perry at title5@hud.gov *prior* to submitting the Title V Checklist. ↑ Hide General
General	Once our federal landholding agency receives the quarterly canvassing letter from HUD, how long do we have to respond? Agencies are required to respond back to HUD within 25 days from receipt of the HUD quarterly canvassing letter. General
General	Does our federal landholding agency have to wait until we receive the quarterly canvassing letter from HUD to submit a Title V checklist? Agencies have the option to either wait until they receive the quarterly canvassing letter from HUD or send the Title V checklist to HUD in the interim of the quarterly canvassing. Whichever option the agency chooses, they will still need to formally reply to the quarterly canvassing letter. General
General	How does our federal landholding agency submit a Title V Property Survey (i.e., Title V checklist)? After completing the Title V Property Survey (in conjunction with the assistance of the Title V User Guide), please submit the Title V checklist using one of the following methods: Email the Title V checklist to title5@hud.gov. Mail the Title V checklist to Juanita Perry, Title V Lead, 451 7th Street SW Room 7262, Washington, DC 20410. Please contact HUD at title5@hud.gov to request a copy of the Title V User... ↓ Read More. General After completing the Title V Property Survey (in conjunction with the assistance of the Title V User Guide), please submit the Title V checklist using *one* of the following methods: Email the Title V checklist to title5@hud.gov. Mail the Title V checklist to Juanita Perry, Title V Lead, 451 7th Street SW Room 7262, Washington, DC 20410. Please contact HUD at title5@hud.gov to request a copy of the Title V User Guide. ↑ Hide General
General	Can a federal landholding agency submit one Title V checklist for more than one property? Depends. If the agency has more than one property that it wishes to include on one Title V checklist, the agency must ensure that each property has the same characteristics (i.e., address/location, status classification, and type of structure). If this is the case, the agency may submit one Title V checklist for more than one property. Please list each property on the Title V checklist or the agency can opt to attach a separate spreadsheet that lists each property with... ↓ Read More. General Depends. If the agency has more than one property that it wishes to include on one Title V checklist, the agency *must* ensure that each property has the same characteristics (i.e., address/location, status classification, and type of structure). If this is the case, the agency may submit one Title V checklist for more than one property. Please list each property on the Title V checklist or the agency can opt to attach a separate spreadsheet that lists each property with its square footage and/or total acres. If this is *not* the case, submit one Title V checklist for each property. ↑ Hide General
General	Can a federal landholding agency modify the Title V checklist? No, agencies cannot modify the Title V checklist. If the agency needs to include prudent information about the property that is not currently asked on the Title V checklist, please use the Title V User Guide to assist in including that information and/or contact Juanita Perry at title5@hud.gov for further guidance. Please contact HUD at title5@hud.gov to request a copy of the Title V User... ↓ Read More. General No, agencies cannot modify the Title V checklist. If the agency needs to include prudent information about the property that is not currently asked on the Title V checklist, please use the Title V User Guide to assist in including that information and/or contact Juanita Perry at title5@hud.gov for further guidance. Please contact HUD at title5@hud.gov to request a copy of the Title V User Guide. ↑ Hide General
General	What form do federal landholding agencies use to submit the information about the property for a suitability determination? Landholding agencies are required to use the Federal Property Survey (i.e., Title V checklist). Agencies should complete the form in its entirety and are strongly encouraged to use the Title V User Guide to assist in completing the Title V checklist. Please contact HUD at title5@hud.gov to request a copy of the Title V User Guide. General
General	How can a homeless service provider submit an appeal request? A homeless service provider may use one of the following methods to submit an appeal request to HUD: Title5@hud.gov. Send an email to the Title V inbox and clearly describe the grounds for the appeal request and attach supporting documentation that can be used as evidence to support your claim. Title V toll-free number. Call 1 (800) 927-7588 and clearly provide your contact information and describe the grounds for the appeal request. HUD staff may instruct you to... ↓ Read More. General A homeless service provider may use one of the following methods to submit an appeal request to HUD: Title5@hud.gov. Send an email to the Title V inbox and clearly describe the grounds for the appeal request and attach supporting documentation that can be used as evidence to support your claim. Title V toll-free number. Call 1 (800) 927-7588 and clearly provide your contact information and describe the grounds for the appeal request. HUD staff may instruct you to submit supporting documentation to the Title V inbox at Title5@hud.gov. Mailed appeal request. Send written appeal request with supporting documentation to: Ms. Juanita Perry Title V Lead 451 7th Street SW Room 7266 Washington, DC 20410 ↑ Hide General
General	What happens during the 20-day holding period for unsuitable properties? During the 20-day holding period for unsuitable properties, the landholding agency cannot proceed with any disposal action for the property to allow homeless services providers the opportunity to submit an appeal request to HUD with supporting documentation to reverse the unsuitable suitability determination. Once HUD receives the appeal request, HUD will then immediately notify the landholding agency of the appeal and request that the agency submits information... ↓ Read More. General During the 20-day holding period for unsuitable properties, the landholding agency cannot proceed with any disposal action for the property to allow homeless services providers the opportunity to submit an appeal request to HUD with supporting documentation to reverse the unsuitable suitability determination. Once HUD receives the appeal request, HUD will then immediately notify the landholding agency of the appeal and request that the agency submits information pertinent to the appeal request review, and advise the agency that it should refrain from initiating any disposal procedures until HUD has completed its reconsideration and has notified both the landholding agency and the homeless service provider of HUD’s final decision. HUD will start its review of the appeal request 30 days from the date of receipt of the landholding agency’s response. ↑ Hide General

Content current as of September 9, 2024.