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Guidance for eLOCCS User (Secure Systems User)

 

The User will be the one utilizing eLOCCS to view, manage, and drawdown funds.  There should be at least two eLOCCS Users set up per organization.

*The steps below should be done ONLY AFTER the eLOCCS Approving Official has completed all steps in the Guidance for eLOCCS Approving Official.

 

Step 1: Secure Systems Registration:

If you are a eLOCCS User within your organization, register as the “User” for Secure Systems in the following link: https://hudapps.hud.gov/public/wass/public/participant/partreg_page.jsp
Step 2: Secure Systems ID & Role Assignment:

Notify your eLOCCS Approving Official that you have registered for Secure Systems. Once your eLOCCS Approving Official has retrieved your Secure Systems ID, he/she will assign you the “QRY” and “ADM” roles (Step 4 of eLOCCS Approving Official Section).
Step 3: Complete the HUD-27054E eLOCCS Access Authorization Form:

Complete the HUD-27054E form using the guidance and instructions (page 3) of the form.

  •  eLOCCS User completes #1-5.
  •  eLOCCS Approving Official completes #6.
  •  All fields must be typed in except for signatures and initials.
  •  Signatures MUST be original and legible.
  •  Electronic signature and DocuSign are not permitted.
  •  Form must be notarized with original/legible signature and notary seal.
  •  Form is invalid six months after the last signature date.
Step 4: Submission of HUD-27054E form to the HUD Program Office:

Once the HUD-27054E form is completed, send the form to the appropriate HUD Program Office staff for which the award was granted.

  •  The Program Office can only certify the LOCCS program areas (listed on the form) that they manage. For example, PIH can only approve PIH program areas.
  •   The HUD program officer must be registered in LOCCS Web as a user.
  •  If there are any errors or changes to make on the form, the Program Office POC will reach out.
  •  Contact the Program Office to check the status of the request.
  •  If the HUD-27054E form is approved by the Program Office, they will send the request to OCFO Security for review and processing. OCFO Security will process the request within 72 business hours of receipt.
Step 5: eLOCCS Approval Notification:

Once processed, the eLOCCS system will notify the eLOCCS User, Approving Official, and HUD Program Office POC via e-mail that the HUD-27054E request has been processed and for the User to access their account.

  •  If the User does not log into eLOCCS by the date listed in the e-mail, a new notarized HUD-27054E form will need to be submitted.
  •  In accordance with IT Security guidelines, specifically National Institute of Standards and Technology (NIST) SP 800-53, users shall not share Secure Systems User IDs and Passwords. If User-IDs are shared, access will be terminated permanently.
Step 6: eLOCCS Log-In:

If ALL steps above have been completed, log into Secure Systems/eLOCCS at least every 90 days to maintain access.

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If Business Partners have any questions about the eLOCCS access, processes, or experience problems accessing eLOCCS, please contact the appropriate HUD Program Office. If you are not familiar with your HUD program officer or have not received a response to your inquiry, please contact OCFO Security at eloccs@hud.gov.

If Business Partners have any questions about their REAC/Secure Systems ID, and not eLOCCS access, please contact the REAC Technical Assistance at 1-888-245-4860.

REAC/Secure Systems is responsible for user-ID and password service. Any other program related request should be referred to the HUD program staff that is assigned to the Business Partner organization.